Think of your top-level folders as the drawers of your digital filing cabinet. Create folders in a logical hierarchy.My root folder is labeled "Dropbox" and is automatically synchronized to the cloud. Place all documents under a single "root" folder. These five suggestions may help keep your files easily accessible: Global search, especially via Dropbox, is truly wonderful, but it's certainly not as good as going directly to the file. The goal of a good file management system is to ensure that you can find not only the file you want but also the "latest and greatest" version of that file. This often results in duplicate files located throughout your "system." Unfortunately, neither solution solves the organization problem.įor example, we often encounter a file management nightmare with a particular type of document being filed by topic while revisions or updates to the same document end up filed elsewhere, perhaps by date, type, or occasion. 2017) to provide protection for the loss of files. 2015) while using online backup systems like CrashPlan (see " Expanding Your App-titude: CrashPlan," JofA, Aug. In addition to storing documents locally on desktops, laptops, tablets, and smartphones, more families are storing files on cloud-based options like Dropbox (see " Expanding Your App-titude: Online Storage/Synchronization: Dropbox, et al.," JofA, Feb. Documents here, pictures there, videos somewhere else. My "professional" files are very well organized, but with my personal files, I get sloppy. As professionals, most of us have our digital work files well organized.
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